Tips for Presenting Guidance Data to Staff

Read Time:  min |  Collaboration, Data

Presenting guidance data is a great way to help your school understand what your program does, the impact you have had, and where you intend to grow. It can be a bit overwhelming, so Kate from EduKate & Inspire breaks down how she shares data with teachers using Google forms.

Sharing Data with Google Forms

I share my counseling data with staff members and stakeholders at the end of each school year.

I use a Google Form to track my individual counseling data throughout the school year. Through the forms, I track the number of students referred by classroom, grade level, and gender. I also track the referral source (i.e., teacher, parent, self-referred) and the reason for the referral (i.e., anger, sadness, family concern, peer issue).

At the end of the school year, I create graphs of all of my individual counseling data and add these graphs to a Google Doc. I also share data about the number of small groups conducted during the year, as well as the number of classroom lessons that were presented.

A key piece of information that I also share is the percentage of students who received individual counseling services and small group services. For example, this school year, 34% of our student body received individual counseling services and 22% of students received small group counseling services.

I find that sharing my counseling data in a Google Doc gives staff members and stakeholders a good visual representation and summary of our counseling services.

To see a walkthrough of the data I share with my staff, visit my Instagram Highlights at @EduKateInspire  

Check out Kate’s other post on using Google Forms to conduct a school counseling needs assessment.


Presenting guidance data to teachers and administration is a great way for school counselors to share the effectiveness of their counseling programs.