Being a school counselor is a difficult job. It takes it up ten notches when you have to cover multiple buildings. Keri and Chelsey have been there. They know it takes clear communication, organization, and simplicity. Check out how they do it.
Clear Communication & Expectations
When I first moved to Hawaii, I was assigned to 2 schools (fortunately, they were within a half mile of each other!). One school was large, with 2-3 classes per grade level, while the other only had 1 class per grade level. Despite being small, the second school had a much larger caseload.
To manage expectations, I had to communicate with administrators, teachers, and especially students at each school to let them know when they could expect to see me.
I set up a calendar with two days at one school and three days at the other, but I let everyone know that they could reach out to me if there were an immediate need. We also made a clear plan for who would be called if I could not be present. These people were trusted adults in the building that students felt comfortable with, the student services coordinator, etc.
I only had an office space at one school, so a rolling storage case was a must! I could throw in any materials I expected to need when traveling between schools. We love this one because it's collapsable:
Simplify your schedule
Working as a counselor at more than one school can make things complicated. One thing I have done to make things easier is to create a simple and consistent schedule. I have found that it works best to do full days at a school (as opposed to half days) and to keep your schedule the same every week.
Also, I like to have my days at a school be consecutive. A sample schedule may be Monday-Wednesday at School 1, and Thursday & Friday at School 2.
Spending consecutive time blocks at one school can make it easier for staff and students to understand your schedule and provide consistency for what you are doing. As the counselor, it can also be helpful to do it this way because you can focus on one school at a time without always feeling flustered and distracted.
Are you split between multiple buildings?
Share your tips for making it work below!
My office is in a high school, but I’m expected to support all the feeder schools and the rural schools around our city. I’m lucky that those schools have counsellors in them already and I’m more of an additional support, but I still spend about half of my time out of my main school. I block out times in my calendar for each school, with my high school getting at least one full day per week. The other schools get a half day per week and digital support. I go in for groups and whole-class work, then offer support for the counsellors (like researching resources and planning support) while I’m at the high school. Having clear times scheduled for each school is key for me to stay organized and not get overwhelmed.