It’s important to be organized as a testing coordinator.
When I was a high school counselor, I was in charge of AP testing, PSATs and PLAN tests and I also was a testing coordinator for ACTs. Now, I coordinate our State ELA and Math testing.
I found the best way was to keep all files labeled on my computer so that I could make sure I could find them easily from year to year. This includes class lists, accommodations, resources needed in the testing room, signs, posters, etc. Before the testing, I package all testing materials in clear boxes for each teacher using my testing organization pack.
Each box is labeled with the proctor’s name, grade, and subject.
For our state testing, I color code grade levels for easy sorting.
Inside each box, I pack pencils, tissues, a door sign, class list, proctor responsibilities checklist, and a what to do when you return your box checklist.
In addition, I keep a page of notes from last year of things that went well, and things I need to fix for next year.
The thing to remember with being a testing coordinator is that no matter how much you plan and prep, there is always something unexpected that will pop up and each year will get easier.
Check out our other posts on Test Anxiety.